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​Transcript of the results and post-election period video

[video: six people sit around tables in a panel discussion]

Tamsyn Matchett: Okay, excellent. That covers all of those questions. So moving on to post-election. I know that if I stood, the most important thing to me would be to know if I was successful. So what's the process for confirming someone has been elected?

Dale Ofsoske: Right, so as I said earlier, voting closes at midday on Saturday the 12th of October. So we will have a progress result out about two o'clock that day, and that will contain all the votes, excluding special votes and votes hand-delivered on the Saturday morning. So it'll be about 95 per cent of the votes cast.

So that progress result, you'll pretty much know whether you're elected or not by two o'clock on Election Day afternoon. So we'll then have a preliminary result early on Sunday morning, and that will include all the votes that have been delivered on Saturday morning to the ballot boxes all around the region. And then we'll have a final result, which will include all the special votes once we've had them verified, and that'll be Thursday afternoon on the 17th of October.

So that's when the final declaration will be made, on the 17th of October, and then we must, by law, place it on a public notice in the newspaper. And that will be made on Monday the 21st of October. And the elected members then come into office on that following day, Tuesday the 22nd of October.

Tamsyn Matchett: And Marguerite, who delivers the good news?

Marguerite Delbet: So if you are elected on Saturday the 12th of October, beginning of the afternoon, as soon as we've got the progress results, we will call you. So you'll get a call from Auckland Council. We will obviously congratulate you, and we'll explain to you what happens from then on.

And that will be followed by further correspondence that will give you a whole lot more details. A lot of, well not a lot of, but several forms to fill where we need your information so that we can get you set up. And we'll give you all the key dates that you need to know about.

So, one thing to know is that although you come into office on the 22nd of October, which they'll just explain, you can't, as an elected member, make decisions, the decisions of council, until you're sworn in. And what that means is that you've got to make, by law, a statutory declaration at the inaugural meeting of either the governing body or the local board depending on which body you're standing. And that's where you basically commit to serve your community.

So between the time you are coming into office and the time you're sworn in, there's some onboarding activities that are going to take place. So I'll cover some of those and then I'll pass on to Louise to explain what happens for the local board.

So for all the elected members, there'll be a pōwhiri and a full-day symposium on the 24th of October, which will require all elected members to attend. And that's really to set the scene for the term. So for the governing body, the key dates to just make a note of at this time, is between the weeks of this 17th and 24th of October. We've got the meet and greet. You can come to settle into your office, meet our staff, get your IT equipment, meet the mayor. If you're the new mayor, just settle in your office.

And then on the 1st of November, at 5:30 in the town hall, we've got the inaugural meeting of the governing body. And that's very much quite a big ceremony and opportunity, really, to celebrate with your family and whanau, and also to, for the mayor to make their maiden speech or the inaugural speech and then to be sworn in.

And then that meeting is adjourned, and then is reconvened on the Tuesday after. So that's Tuesday the 5th of November at 9:30. And that's in effect, the first business meeting, where you start making decisions. And some of the first decisions you make at that meeting, membership of committees, the mayor will present the committee structure, and so there's a whole lot of sort of preliminary decisions that the governing body makes at this time.

And then from then, really, the normal business of the council starts with the normal schedule of committee meetings. And there's ongoing induction activities until Christmas with lots of information to absorb. So Louise, how about the local boards?

Louise Mason: Yes, thanks Marguerite. So look, there's three aspects I want to talk about for local board members. So the first one is the induction programme, and for local board members, that starts immediately following the declaration of results, and it runs part-time over the first eight weeks. This is based at your local board office. And your local team will run this.

So some of the things that will be covered will be an overview of your role as local board member, what you can expect, what you're doing, et cetera. It will help you prepare for the inaugural ceremony, support you with that. It will also help you prepare for electing your chair and deputy chair of your local board, and also looking at how you work together as an effective board, as well as the nuts and bolts that Marguerite talked about, like you know, just the technology and other support that's needed. So that's the induction.

Unlike the governing body, the swearing in and the first business meeting are actually the same for local boards. The chair and deputy chair are elected, we take an official photo. And it's also a celebration to actually mark your election to public office. It's actually a really nice event. These inaugural ceremonies for local boards are held between the 29th of October and the 6th of November. And they're usually in the afternoon, early evening, and take around about three hours. The last aspect Marguerite's mentioned already, and that's a symposium for all elected members. That's on the 24th of October and local board members are required to attend that one day symposium.

Tamsyn Matchett: Excellent, cool, thank you Louise. So now we have question time. And we have a couple of questions that have come through. If you do have something that you want to ask one of our panellists, that we haven't yet got to, or perhaps you want something clarified, you still have time. So while we're discussing these next questions, please feel free to use Slido to send those through. So we have one here. "When will the nomination form be online?" Dale?

Dale Ofsoske: Friday the 19th of July.

Tamsyn Matchett: And that's next Friday?

Dale Ofsoske: It's next Friday, yes.

Tamsyn Matchett: Next Friday, there you go. And one for Marguerite. "Can the mayor pick any elected councillor to be their deputy?"

Marguerite Delbet: Yes, they can. It is the decision of the mayor to appoint the deputy mayor, and that is very much one of the prerogatives of the mayor.

Tamsyn Matchett: And also for other committees, does the mayor control those elected positions in terms of chairs of committees?

Marguerite Delbet: So the mayor decides the committee structure. So how the Governing Body is going to work. Usually, and it would be very unusual not to have committees of the whole. So these are committees, for instance in this term, as an example, we've got environment and community committee and we've got the planning committee, and we've got finance and performance committee. These are committees where all the councillors are members. And on those three committees, we also have members of the Independent Māori Statutory Board.  These committees make the the more specialised decisions. So basically, what they enable us to do is to theme the decisions a little bit more. That whole committee structure is decided by the mayor.

And so, as I said, the committees of the whole, all the councillors sit on, but others committees, other committees, sorry, can be subcommittees of the governing body, and they don't necessarily have all the members of the Governing Body on them. And the process of choosing who sits on those committees belongs to the mayor. But there's very much a dialogue in terms of hearing from the councillors what they're interested in. So, you know, some examples would be Audit and Risk Committee. We've got a Regulatory Committee or we've got a Civil Defence Committee, and then other, sort of, specialised committees. That's very much a dialogue. But it is the prerogative of the mayor to appoint the chairs of those committees.

Tamsyn Matchett: And Louise, what about local boards, who makes the decision in terms of chair?

Louise Mason: Okey dokes, so the board itself, at that first meeting, elects the chair and the deputy chair.

Tamsyn Matchett: Okay, great. Oh, and I have two more, a lot for you Dale. So one, "If I stand and get elected, what happens if I don't like it and want to resign?" And, "Dale mentioned candidates need to include a deposit of $200, has council set this amount? And is it refunded?"

Dale Ofsoske: Okay, I'll take the second one first. It's what I can remember. The $200 is a deposit. It is set in legislation. So the council doesn't set that as a national deposit. Most candidates actually get that deposit back for first past the post, if you poll less than 25 per cent of the lowest successful candidate, then it is forfeited. But most candidates, as I said, get it refunded back. And the first question?

Tamsyn Matchett: The first question was, "If I stand and get elected, what happens if I don't like it and I want to resign?"

Dale Ofsoske: Well, we'll encourage you to stay on obviously, but we can't force anyone to stay on and if they don't like it, and they want to resign, they in fact can. Unfortunately, the legislation requires us to conduct a by-election for that position, which can, depending on the position be quite an expensive outline for rate-payers.

Tamsyn Matchett: Yes, I can imagine. Here's an interesting one for you, Marguerite. "You may not be able to answer this due to it being political, but I saw the billboards by one mayoral candidate saying he would fire the Auckland Transport Board, does he actually have the power to do that?"

Marguerite Delbet: So it is the Governing Body of one of its committees depending on how the appointment of the board of council-controlled organisations. So, the mayor decides the committee structure, and among that committee structure, there will be a committee that appoints the chair and the board members of council-controlled organisations. So one of the powers that the Governing Body has is to appoint those boards. So yes, the incoming mayor who wanted to change the membership of those boards could do that.

Tamsyn Matchett: Okay, excellent. And for you two, from your personal experience being elected members, what as the best thing about being a representative for your community, Simon?

Simon Randall: Okay go, the best thing is, you actually get to see the community that you love in all its, yeah, all its colours, all its wideness. It's a huge privilege to be able to kind of be part of your community in lots of different ways.

You see it at very vulnerable moments. You see it in times of joy. You get to do some amazing things. One of the things I loved the most was, as the chair of a local board, you get to, the technical thing is administer the oath of fealty to the Queen. But that is the... That is, I know. But that is the final step to give effect to people's citizenship. And I think I made, oh, it was about five or 6000 new citizens, and you see people so excited to be here, and so excited to be Kiwis.

And you got to kind of experience that and experience that with their families and see your community excited. And there's no one that wants to be that isn't as, yeah, there's nothing so excited as someone wanting to be part of your community, and someone who's chosen that, and that's amazing.

Tamsyn Matchett: Yeah, that's wonderful, Michael?

Michael Goudie: I think mine's two-part. Yeah, I did it for serving, you know? And yeah, and you serve at all different levels. So to be able to serve and enable local stuff to happen, that was really neat. I always got into, and I said I always wanted to put my thumbprint on what my city was going to be.

I was, you know, a young professional. I didn't want to move overseas. I wanted to sort of create what I wanted here. And so, to see some policies through and to go through boring things like the Unitary Plan change, and to actually be able to influence and put your thumbprint on where your city's going, is so rewarding.

Yeah, and I think, the other part of it, was probably to inspire others to participate in decision-making and leadership, and showing people that it's not, you know, it's not such this big beasty thing, like anyone can participate and get amongst it. So I think, you know, working on that kind of influence level, but then also in that quite strategic decision-making level, yeah.

Tamsyn Matchett: Awesome, another question here for Marguerite. On the same topic is the mayor sacking the Auckland Transport Board. It seems to be a very interesting topic among you watchers in here. "You pointed out the mayor decides the committee structure, but wouldn't the mayor need a majority vote on the committee that appoints the board?"

Marguerite Delbet: Yes, they would. So obviously, those decisions about who gets appointed to those boards gets made by the relevant committee, and that decision would have to be made by a majority. So that comes back to the point that Simon made earlier about each elected member is only one voice but decisions get made by committee once the committee structure is set out, and there is a majority that is required for the decisions to pass.

Tamsyn Matchett: Dale, I know you will be a busy man. I think you already are. But are you the go-to for any campaign questions, regardless of how small they may be, or should they be directed elsewhere initially?

Dale Ofsoske: No, absolutely, they come to me. I've got an open door, open phone line, email, any mechanism like that, I'm more than happy to answer any questions.

Tamsyn Matchett: From clients.

Dale Ofsoske: Yeah.

Tamsyn Matchett: And rules around GoFundMe donations to campaign from general public, because they can be listed as anonymous.

Dale Ofsoske: Yes well, any anonymous donation, this is a tricky one because any anonymous donation over $1500 is forfeited, of course, so anything under $1500 is fine. So there is a limit there so candidates need to be aware of that, if something is anonymous, and it has to be truly anonymous. So the candidate can't just say it's anonymous. It actually has to be truly anonymous, yeah.

Tamsyn Matchett: And that's per donation or in total?

Dale Ofsoske: No, in total of the $1500, it can be a number of contributions to make up that $1500, but it must be limited to 1500.

Tamsyn Matchett: Okay, well, I haven't received any other questions. So that might be us wrapping up. I'd really like to thank our panellists for being here with us this evening, for sharing your knowledge and your lived experience, it's so invaluable. And I know I've learned something. And I definitely have a much better understanding of what the next months might look like for some of you.

If you have any further questions, or you want to read up on the things that we've been discussing, again, our elections website is voteauckland.co.nz. I believe there are some links up on the screen that you can note down. This is where you'll find all detailed information on both standing as a candidate, and exercising your civic duty to vote and participate.

For those of you watching, I hope this has been beneficial. I hope that you've learned something, and I hope that you understand the whole process much better as a result. And not just that, I'd like to, on behalf of the panel, just commend you for considering standing. It's such an important thing to do to consider representing your community at the local government level. So good luck for the future.

And thank you again, ngā mihi and tena koutou.