Pre-application advice

Request a Certificate of Acceptance meeting

Before you apply for a Certificate of Acceptance (COA), you need to attend a COA pre-application meeting. The meeting is to identify any approvals you need before you can apply for your COA. For example, you might need include a Project Information Memorandum (PIM) or resource consent.

Meetings are held at one of these service centres, whichever is closest to the property:

  • Graham Street (CBD)
  • Orewa
  • Takapuna
  • Henderson
  • Manukau
  • Papakura
  • Pukekohe
  • Waiheke Island

If your application involves recladding, your meeting will be at the Graham Street service centre.

When we confirm your pre-application meeting, the responsible officer may request additional information or documents. You should provide these at least three working days before the meeting.

To request a COA pre-application meeting, fill out the online form below. If you prefer, can download a PDF version to fill in under the 'see also' heading on this page.

To find out the cost of a COA pre-application meeting, see 'pre-application meeting - complex' on the building control fees and charges page.


Fields marked with an asterisk (*) are mandatory.

1. Location of building site
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2. Details of person/company requesting pre-application meeting
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3. Payee details (if other than owner)




4. Who will be attending



5. Consultant/agent details (if using a consultant/agent)








6. Other advisors/consultants/lawyers attending











7. Other proposal details
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8. Description of work carried out
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(This includes plans, drawings, photos, reports etc.)

File attachment guidelines:
  • Limit file size to 5MB or less
  • Exclude " # % & * : < > ? \ / { | } ~ . from file names
  • Only use one full stop in the file name (filename.doc)
  • Keep file names short. i.e. Less than 30 characters
  • Acceptable file formats include Word (doc, docx), Excel (xls, xlsx), txt, jpeg, jpg, png, pdf.

(Please note: the information you provide in this section will help us determine which council staff should attend the meeting and what we need to do to prepare for it)

9. Terms, conditions and fees
The purpose of a pre-application meeting is to facilitate communication between applicants and the council so that the applicant can make informed decisions about applying for a Certificate of Acceptance (COA) and assisting in preparing a robust COA application.
The views expressed by council staff in or following a pre-application meeting are those officers' preliminary views, made in good faith, on the applicant's proposal. The council makes no warranty, express or implied, nor assumes any legal liability or responsibility for the accuracy, correctness, completeness or use of any information or views communicated as part of the pre-application process.
To the extent permissible by law, the council expressly disclaims any liability to the applicant (under any theory of law including negligence) in relation to any pre-application process. The applicant also recognises that any information it provides to the council may be required to be disclosed under the Local Government Official Information and Meetings Act 1987 (unless there is a good reason to withhold the information under that Act). However, the council is able to withhold information for certain reasons including to prevent unreasonable prejudice to someone's commercial position.
The COA pre-application meeting will require a deposit and additional actual and reasonable costs will be invoiced as they are incurred.
For more information, see fees and charges, contact us or visit one of our customer service centres. The fee or deposit should be paid in advance of, or at, the first meeting.
10. Declaration
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All personal information that you provide in this form will be held and protected by Auckland Council in accordance with our privacy policy (available at www.aucklandcouncil.govt.nz/privacy and at our libraries and service centres) and with the Privacy Act 1993.

Our privacy policy explains how we may use and share your personal information in relation to any interaction you have with the council, and how you can access and correct that information. We recommend you familiarise yourself with this policy.

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