About Kaipātiki Local Board meetings, workshops and community forums

Business meetings

Kaipātiki Local Board makes decisions at its monthly business meetings.

Members of the public can attend Kaipātiki Local Board meetings, either:

• in person, or
• online with Microsoft Teams.

Email kaipātikilocalboard@aucklandcouncil.govt.nz for a link to our meetings.

Access recordings of past meetings.

When and where they are held

These meetings are usually held on the third Wednesday of every month and are open to the public.

They start at 10am and are held at:

Kaipātiki Local Board office
90 Bentley Avenue
Glenfield.

Speak at a business meeting

Members of the public can speak at local board business meetings through:

• a public forum
• a deputation A person or group assigned responsibility or authority to represent others. .

Public forum

Anyone can speak for up to three minutes during a public forum at a business meeting as long as the topic is related to the roles and responsibilities of the local board.

You do not need to give notice to speak during a public forum but you must tell the democracy advisor that you intend to speak before the meeting starts.

Deputation

You can also speak at a business meeting for up to 10 minutes through a deputation. This is a formal presentation and needs approval from the chairperson.

Email kaipātikilocalboard@aucklandcouncil.govt.nz at least seven working days before the date of the meeting if you want to speak through a deputation.

Visit Speak at a local board meeting for more information.

Meeting schedules and documents

Visit Agendas and minutes to:

• find out what is coming up
• access agendas, minutes and other meeting documents.

Visit How to use the new 'Agendas and minutes' website to learn how to find meeting schedules and documents.

Community forums

Community forums are an opportunity for you to speak to your elected representatives.

You can:

• talk about issues facing you or your community group
• give an update about your group’s activities.

When and where they are held

Community forums are held four times a year at local venues within the local board area.

Visit Agendas and minutes for dates, times and more information.

Speak at a community forum

Anyone can speak to the local board at a community forum as long as the matter is relevant to Kaipātiki Local Board, such as:

• local council services
• facilities like parks, libraries and leisure centres.

You can speak as a group or an individual for up to 15 minutes. This includes time for questions from local board members.

Formal decisions are not made at community forum meetings. These are made at our business meetings.

Email kaipatikilocalboard@aucklandcouncil.govt.nz in advance if you want to speak at a community forum.

Workshops

At local board workshops, local board members discuss various projects and initiatives within their area. These workshops are used to:

• discuss the progress of ongoing projects and initiatives
• help local board members prepare for decisions about projects and initiatives
• support discussions between:
  • local board members
  • Auckland Council staff
  • staff from council-controlled organisations
• consider and address any other issues or concerns.

Decisions are not made at these workshops. They are only for discussions and to help local board members prepare to make decisions.

Members of the public can watch some of the Kaipātiki Local Board workshops in-person or online with Microsoft Teams. Some sessions may be closed to the public if they involve sensitive information.

The public cannot speak or present at a workshop.

When and where they are held

Workshops are usually held on the first, second, fourth and fifth (where applicable) Wednesday of every month.

They start at 10am and are held at:

Kaipātiki Local Board office
90 Bentley Avenue
Glenfield

Email kaipatikilocalboard@aucklandcouncil.govt.nz for a link to watch our workshops online.

Workshop schedules and documents

Visit Agendas and minutes to:

• find out what is coming up
• access agendas, minutes and other workshop documents.

Email kaipatikilocalboard@aucklandcouncil.govt.nz to contact your local board democracy advisor:

• for workshop documents from previous years
• if you cannot find the workshop you are looking for.