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Special consultative procedure hearings

What are special consultative procedure hearings?

Special consultative procedure hearings take place when we review or make new bylaws, policies or carry out other consultative processes such as matters under the Reserves Act.

The panel is made up of elected representatives, Independent Maori Statutory Board members, independent commissioners, or a mix.

What happens before a special consultative procedure hearing

Approximately one week before a hearing, we will let you know the time, date and location for your hearing.

What happens at a special consultative procedure hearing

At the start of a special consultative procedure hearing, the chairperson will introduce the panel and council staff and will outline the procedure for the hearing.

You will be called to speak in the order on the agenda. You may be represented by legal counsel or consultants. You may call witnesses.

Members of the hearing panel can ask questions about submissions or evidence. You can suggest questions for the panel to ask, but the panel does not have to ask them.

Late submissions

If you made your submission after the closing date, the panel may ask you to explain why they should accept your late submission.

If the panel accepts your reasons, you will be able to speak in support of your submission.


Following the presentation of all the evidence, the panel will deliberate in public.

You do not have any speaking rights during the deliberation process, but you can stay and observe the discussion.


The panel will then make a recommendation to the governing body, committee, or local board.

We will send a copy of the decision to you and everyone else who made a submission.