Speak at a public forum
A public forum is your chance to express your opinion to your elected members.
You do not need approval from the chairperson to speak at a public forum.
The subject matter must be relevant to the local board and the chairperson has the power to refuse speakers.
The board allocates 30 minutes total for the public to speak to elected members. Each speaker has only three minutes.
Speak through a deputation
A deputation is a formal presentation, requiring seven days' notice and the chairperson's approval.
Each speaker is allocated 10 minutes for a presentation.
You can talk about issues facing you or your community group or give updates about your group's activities.
A deputation is delivered in a public setting and is recorded on the official minutes.
The board does not make any resolutions about funding decisions.
How to prepare an effective deputation
Check the timing and agenda of the local board meeting, and allow plenty of time for preparation.
Email the democracy advisor at the local board at least three weeks before the meeting with your request to speak. Contact details for the advisor - for example rodneylocalboard@aucklandcouncil.govt.nz - are on the meeting agenda.
The chairperson can refuse your request if:
- it does not follow local board standing orders
- there is not enough time to receive the deputation
- there is a more appropriate committee or person to receive the deputation
- it is offensive, repetitive or likely to cause distress or trouble.
The democracy advisor will ask for an electronic copy of your final supporting material two weeks before the meeting.
Get a copy of the local board's agenda before appearing at a meeting.
How to present a deputation at a meeting
Be clear, concise and allow time for questions from the board within your 10-minute slot.
Two people can present a deputation. You may bring supporters, but they cannot address the board.
The chairperson has the power to end your deputation if it is disrespectful, offensive or if your statements are malicious.
You can present in te reo Māori or New Zealand Sign Language but you have to contact the board at least two working days before the meeting.
Standing orders for local boards
Standing orders are a list of rules for conduct and procedure at local board meetings. We use them to help the meetings run smoothly, and to help elected members and members of the public understand how they can participate in the meeting.
Each local board has its own standing orders.
